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  • Writer's picturekristinarbrooks

Who Am I and Why did I Become a Virtual Administrator?

Hello and welcome, it is so nice to meet you!

My name is Kristina Brooks and I have well over a decade of office administration experience. Over the years I have worked with multiple organizations in the oil and gas, construction, retail, and not-for-profit industries as an office administrator making sure that their businesses run smoothly and efficiently.

I am also a busy wife and mother of two amazing little people. My daughter, Nadezhda, is nine and my son, Emrys, is two. My family means the world to me and being a virtual administrator allows me the flexibility to work and be there for them when they need me.

So, why did I choose to become a virtual administrator?

I was on my maternity leave when the pandemic hit us in 2020 and I was helping the organization I was working with at that time from home whenever I could. I loved being able to complete my responsibilities remotely and be there for my children. In fact, I found that I was more productive working this way and I loved the flexibility that it offered me. All the important tasks got done quickly and I did not have to worry about commuting to the office or finding last-minute childcare! It was wonderful.

The remote work bug bit and I decided to continue working remotely after my maternity leave officially ended. I created my own business and started accepting amazing clients. I have worked with e-commerce professionals, global hedge funds, not-for-profit organizations, and other remote working parents like myself who just needed a little help with the odd administrative tasks. I love it!

Another great advantage of my work?

I do not have to work from any one location. My laptop is my office, and I can work wherever there is a good internet signal - with the proper cyber-security in place, of course. Mostly, I work from my cozy home office but if it is a beautiful day, I can take my laptop and work outside in the sunshine, or at a coffee shop, or while traveling to visit family in another city. That is something I could never do before.

My favorite tasks are in accounts payable. I take the bills and expenses that my clients receive, keep track of them in QuickBooks Online, and pay them for my clients at an interval that we agree on. This way there is no concern that their bills are falling behind and they can keep their focus on other tasks that they would much rather be doing to grow their businesses.

Other clients ask me to oversee their emails and their calendar, if they do not want to invest in an app because they find that it is too impersonal, I keep track of their most important emails, appointments, meetings, and travel arrangements. I compose, edit and file documents, prepare meeting agendas, take meeting minutes, compile customer management systems, prepare spreadsheets, create proposals, and so much more. If it is something that you would ask your in-office administrative assistant, it is absolutely something I can help you with!

Mainly, I just like being able to help. As a virtual administrator, I get to help so many more people than I did when I was working in one office, and I get to meet and collaborate with people from all over the world. I have worked with clients in the United States, Columbia, Panama, the United Kingdom, and of course here in Canada as well. It is so much fun working in so many time zones and learning about work in so many different parts of the world.

If you need any sort of help with administrative tasks, why not reach out and see if I can help you? I love working with and meeting new people.

Thanks so much for the visit!
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